Wouldn’t it be great if you could manage everything in one place, from online registration to timing and race results? Now you can! In using our partner registration system, Athlinks, we can ensure seamless data management and payment options to protect both you and your customer’s data and payment. When using Athlinks your process is seamless in the collection of the data, the flow of the data into the scoring software and the payments for all entries. Ask us about the details and we can provide a snapshot of what this relationship would provide to your organization and how it can benefit your finances.
For those not using our online registration services, we ask for backend access of the platform being utilized to be granted or databases to be sent over at least 2 weeks prior to event. This is so we may test our download/import routines for race weekend and ensure everything is entered promptly and accurately as we strive to make a seamless registration for the athletes.
Whether you want to simply use our race timing services, or take advantage of all we have to offer, we are here fulfill the needs of your event.
All onsite registrations are done through our registration kiosks using our software. We do this to ensure that registration on race morning is as quick and easy as possible for athletes and that their data is immediately established in our system for scoring. Our kiosks include credit card swipers for fast and efficient transactions. Registration checks are cut directly to the race organizer from Athlinks/ChronoTrack with detailed reports for all transactions.
Spectrum Timing will prepare all race bibs prior to your event. Once bibs are received from the race organizer, if not already assigned, we will assign bib numbers to the athletes, apply the RFID disposable timing tag to the back of each bib, and apply a label to the front of each bib with each participants’ name, race, gender, age, and shirt size. The front label allows volunteers to easily find a race participant’s number as they are organized alphabetically. Typically, we arrive on race day with all bibs broken out and alphabetized with rosters and signage for packet pickup. However, we do offer the opportunity for bibs to be picked up prior to race day if need be or overnight shipped for pre-race day pickup.
RACE DAY SET-UP The Spectrum Timing staff will be responsible for setting up all timing equipment prior to the race. Most often our staff is onsite an hour to an hour and a half before registration begins, depending on the logistics of the specific event. Our equipment includes all timing hardware and mats for each timing location, double-sided finish line clock and stand, and registration/results kiosks.
We request a space near the finish line to setup a 10x10 tent with sidewalls and where we will score the race. We have pictures of all of our finish line setups and are happy to provide these schematics upon request.
RESULTS / SCORING THE RACE
We understand the urgency to make results available for runners. With our system, athletes can cross the finish line and walk directly to our results kiosks where they enter their bib number and receive all timing and ranking data immediately. Within minutes of finishing, participants will be able to go online to the event website and see their results posted as well. We will prepare the results link a week in advance and send to the Race Director to update their website.
We provide printouts of age group awards promptly, so your announcer can be set and ready to go for the awards ceremony. With our results kiosks, overall results printouts are no longer needed, however we can still provide them when requested ahead of time.
Timing staff will be present at the event until the very end. As we mentioned earlier, we pride ourselves on customer service and we will stay onsite to answer any questions and troubleshoot any problems/queries that might arise regarding the results.
In addition, we also send out a personalized results email to all participants congratulating them on their finish and letting them know their official finish time and overall place, age group place, and gender finish.
Along with providing a post event database, we provide you with a one page breakdown of all of your participant statistics.